Holiday+Disco+Action+Plan

=Action Plan=

Goal
Our group wanted to earn 2000 RMB total, but we had planned other fund raisers at the time so we only expected to get 1000-1500RMB because we were splitting the money.

Plan
This is a step-by-step process that we went through before and after the dance. = = =Problems= We started organize the Holiday Disco since December, 2007. The first problem was determining the cost of disco party because we had to buy the snacks and the results had to be divided into 2 groups. Then we met another problem. After winter break, we realized just how unprepared we were. Everything was just a mess, and with most of our brains frazzled from the relaxing break, it was hard to get back on task. It was a lot of hard work that consisted of a lot of back and forth communication between teachers and students. We ran into problems with the venue of the dance, permission slips and snacks. It was a mad frenzy the few weeks before the dance. We even had to buy some snacks literally in the last few minutes before the dance, because there were more people then we expected to come. The root of the problem was the organization. With only one person telling everyone what to do, our team was just a complete mess. And since this was the first time any of us had organized such a big event, we really had no idea what kind of business we got ourselves into. When we were collecting permission slips, we didn't really have an organized time or place to collect them. So we had students, basically anytime they saw one of our members, handing in their permission slips and money. It wasn't exactly the best idea because we were in charge of keeping all that money as well.
 * Before the Winter Holiday**
 * 1) Pick a date and set it up with Mr. Davis (Head of School) to make sure there is no clashing of events.
 * 2) Pick a location (room) for the disco, also check with either teacher of the room, or Mr. Davis.
 * 3) After confirming the date, contact and tell the Property Management of the disco and its location.
 * 4) Ask teachers to supervise. We asked Mrs. Holloway, Mrs. Davis, Mrs. Tamayo, Ms. Mohr, and Mr. Brinkman.
 * 5) Design posters for advertisement.
 * After Winter Holiday**
 * 1) Confirm with teachers who agreed to supervise.
 * 2) Write up permission letters.
 * 3) Get it checked by Mr. Davis.
 * 4) Get a DJ, or someone who has access to music. (Michael)
 * 5) Ask Mrs. Holloway to send an email to the guards to allow students to come through the gate after 7:00pm.
 * 6) Send out permission letters to homerooms.
 * 7) Post posters in each homeroom to remind students of the Holiday Disco.
 * 8) During Assembly, announce what we are raising money for.
 * 9) Collect permission slips and money before school and during breaks.
 * 10) Write up a list of each student, who they're bring, how they're going home and contact number.
 * The Week of the Disco**
 * 1) Spend lunch times decorating the room.
 * 2) Send out one of the members (David) to buy snacks. Estimate the amount of drinks/snacks to buy. Also have a budget.
 * 3) Tell teachers when they are to supervise the disco
 * 4) Set up a snack stall in the second room.
 * 5) Get a computer into the room.
 * 6) Have teachers set up lighting and speakers.
 * During the Disco**
 * 1) Have someone waiting at the gate, checking off who has come.
 * 2) Sell snacks.
 * 3) Make sure music is running smoothly.
 * 4) Go around and mingle amongst guest to see if they're having a good time.
 * 5) Try to get the students to dance and have fun.
 * 6) End the night with an announcement of how much money we've raised.
 * 7) Make sure everybody leaves the room.
 * 8) Clean up a little.
 * 9) Leave the room, locking the door as we leave.
 * After the Disco**
 * 1) Go up during lunch time to clear out the room. Take down decorations, throw out open snacks.
 * 2) School staff should have taken down the lights, computer, and speakers.
 * 3) Take remaining snacks down to the Science room for storing. Sell them to classmates.
 * 4) Count up the money, to see the results of the fundraiser.

=Better then Expected= When we first began planning, our biggest fear that nobody would come to our dance. And with the frenzy that followed after winter break, we were really concerned about how much money we would raise from the disco. With so many things to do, we got the permission slip out only a week before the actual disco, which frightened us even more. We knew that the students were most likely going to lose them or forget them, as that often happens with students at these ages. But all I concerns disappeared when the week of the disco came. Permission slips flew to us and we were flocked with people every morning handing us permission letters and money. Before we knew it we had 60 people attending the dance, and a whole bag of money to prove it. We underestimated the students of BCIS, and were very excited that so many people wanted to attend our fund raiser.

=Members= We split up the checklist that Mrs. Davis gave us and each member of our group was assigned to do a few tasks. Most of it was just back and forth communication, and each member of our group We each discovered our skills and who was better leading our group.

A.Z. I learned that I was a good leader. When nobody stepped up and everyone began to slack I decided I needed to take charge or else our plan would fail. C.H.L-I learned that I was a very lazy member, but with the time crunch I got myself together. J.C-I learned that I was good at following directions, when I was assigned a task I carried it out.

We all learned that we couldn't depend on the other groups members very much and had to consistently check with them to make sure they had everything done. This put a lot of stress on us, since we not only had to make sure we did our jobs, but we had to check they did theirs.